Job Description
Position Title: MCT-GCF Program Assistant
Duty Station: Micronesia Conservation Trust (MCT) Headquarters, Pohnpei, FSM
Reporting to: MCT-GCF Regional Program Manager
JOB SUMMARY
The Micronesia Conservation Trust (MCT) is a non-governmental, non-profit organization supporting biodiversity conservation and climate change adaptation and mitigation across the Micronesia region. Reporting to the MCT-GCF Regional Program Manager, the MCT-GCF Program Assistant will support the implementation and administration of the Green Climate Fund (GCF) program. The Assistant will provide day-to-day administrative, coordination, and logistical support to ensure the smooth operation of GCF-funded projects and activities.
KEY RESPONSIBILITIES
All responsibilities of the MCT-GCF Program Assistant will be undertaken under the direction of the MCT-GCF Regional Program Manager to support efficient program delivery and documentation.
Administrative and Coordination Support
Assist the MCT-GCF Regional Program Manager with day-to-day coordination of GCF-related activities and tasks.
Help prepare meeting agendas, minutes, presentations, and reports for GCF-related events or meetings.
Coordinate travel arrangements and logistics for project team members and stakeholders.
Monitor inventory and manage office supplies, ensuring availability of necessary materials.
Maintain a calendar of events and project timelines.
Maintain and organize project documentation, correspondence, reports, and filing systems (both physical and electronic)
Project Support
Support project tracking, scheduling, and progress reporting under the guidance of the MCT-GCF Regional Program Manager.
Assist with partner coordination, including scheduling check-ins and following up on action items.
Monitor and organize deadlines and timelines for key deliverables.
Support procurement processes by preparing requests for quotations, purchase orders, payment requests, and following up with vendors and suppliers.
Assist in preparing outreach materials, presentations, and visibility products.
Support media coordination and event documentation (e.g., photos, reports).
Financial and Reporting Support
Assist in gathering supporting documentation for financial reports and expense tracking.
Ensure proper filing of all supporting documents for GCF expenditures in line with audit requirements.
Assist in the preparation and formatting of technical and financial reports, presentations, and minutes.
Support financial tracking, including invoice processing, and submission of financial documentation to the Finance Unit.
Ensure compliance with organizational and GCF administrative, financial policies and procedures.
Track deadlines, deliverables, and assist with project monitoring and reporting.
Provide support during donor and partner missions, evaluations, and audits.
Communications and Outreach
Assist with drafting and editing project communications, including emails, reports, and outreach materials.
Assist in maintaining communication with partners, stakeholders, and beneficiaries.
Maintain contact lists of project stakeholders and support communications
Other Duties
Undertake other administrative tasks or responsibilities as assigned by the MCT-GCF Regional Program Manager.
QUALIFICATIONS AND EXPERIENCE
Education
A bachelor’s degree in Business Administration, Public Administration, Environmental Science, Development Studies, or a related field; alternatively, completion of a two-year college program combined with at least four years of relevant work experience.
Experience
Minimum of 2 years of relevant administrative or project support experience, preferably with donor-funded or climate-related projects.
Skills and Competencies
Effective time management and prioritization skills
Attention to detail and proactive attitude.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Excellent written and verbal communication skills.
Ability to work independently and as part of a team.
Knowledge of climate change or conservation work is an asset.
Familiarity with the Micronesia region and languages is a plus.
EMPLOYMENT DETAILS
Type of Contract: Full-time, project-based (with potential for extension depending on funding)
Salary and Benefits: $20,000 per annum, negotiable based on qualifications and experience.
APPLICATION PROCESS
Interested applicants should submit the following documents:
Cover letter detailing their qualifications and experience in relation to the role.
Comprehensive CV/resume.
Contact information for two professional references.
Deadline for applications: Open until filled.
Submit applications to: Semleen Jano at sjano@ourmicronesia.orgA
ABOUT MCT
The Micronesia Conservation Trust (MCT) is a non-profit organization mobilizing resources to support biodiversity conservation, climate change resilience and sustainable resource management across Micronesia in the Federated States of Micronesia, the Republic of Palau, the Republic of the Marshall Islands, the US Territory of Guam, and the Commonwealth of the Northern Mariana Islands. Through the development of effective relationships with donor organizations and strong and enduring partnerships with implementing organizations throughout Micronesia, MCT helps address the major issues impacting the daily lives of Micronesians, namely natural resource over-use and degradation, climate change impacts, and economic and income instability and dependency. MCT helps Micronesian communities and decision-makers to conserve the health of the oceans and islands that are our home.
Equal Opportunity Statement
MCT embraces diversity and is committed to creating an inclusive workplace. We welcome applications from all backgrounds and strongly encourage individuals from Micronesia and the Pacific region to apply.